How to Run a Charity Golf Tournament That Raises More Money

Charity golf raised about $4.6 billion in the US in 2022, according to the National Golf Foundation (https://www.ngf.org/short-game/golfs-unrivaled-charitable-impact/). The vast majority of those events are run by volunteers — nonprofit staff members, board chairs, HR coordinators, and committee members who manage the entire event on top of their regular work. Most of them have never run a golf tournament before.

This guide is for that person. It covers the decisions that actually determine whether your event raises $20,000 or $60,000 from the same venue with the same number of players.

The people behind Redswing have run and played in lots of charity golf events. Most of what makes a charity event succeed financially comes down to a handful of decisions that get made — or ignored — in the planning phase.

Choose the Right Tournament Format

The scramble format is the most popular choice for charity golf tournaments because it's accessible to golfers of every skill level, keeps pace of play manageable, and creates team energy that makes the event more fun. In a scramble, all four players tee off, the team selects the best shot, and everyone plays from that position. A 30-handicapper can contribute a crucial putt. A 2-handicapper can bail the team out of trouble. Everyone is involved on every hole.

Best ball (also called four-ball) is a format where each player plays their own ball and the team's score on each hole is the lowest individual score. This rewards better golfers more directly and creates more meaningful individual competition, but it can leave higher-handicap players feeling like they're not contributing. Best ball works better for events with a more skilled player base.

Stroke play requires handicap tracking to be equitable, which adds administrative complexity. Net stroke play (strokes minus handicap) can work for events with established golfers, but it's more management overhead than most charity event committees want to take on.

Net vs. gross scoring: In scramble events, most charity tournaments don't use net scoring — the scramble format itself is the equalizer. If you run best ball or individual play, net scoring (using handicaps) makes the competition more equitable across skill levels.

Shotgun start vs. tee times: Shotgun starts (all groups begin simultaneously, each on a different hole) are strongly preferred for charity events. Every group finishes at approximately the same time, which means the full field arrives at the dinner/awards ceremony together. Tee times create a staggered finish that fragments the post-round energy and makes it hard to run a coordinated auction close and awards ceremony.

Set a Realistic Fundraising Goal

A realistic fundraising goal for a charity golf tournament starts with a bottom-up estimate of your four revenue streams: registration, auction, sponsors, and donations.

Registration: (Number of players) × (ticket price). A 72-player event at $175 per player generates $12,600 in registration revenue.

Auction: A reasonably run silent auction with 15-20 items typically generates 15-25% of total event revenue. For a $35,000 total goal, expect $5,000-$8,000 from the auction. Items that generate strong bids: golf experiences at premium courses, travel packages, local restaurant bundles, and unusual experiences (breakfast with a pro, private lessons, hole-in-one challenge).

Sponsors: Sponsor revenue depends entirely on how much time you spend on outreach and how strong your committee's networks are. A realistic first-year sponsor goal for a 72-player event is $5,000-$10,000 total — a mix of hole sponsors at $500, cart sponsors at $1,000, and ideally one presenting sponsor at $2,500-$5,000.

Donations: If you capture donations at the right moment (see below), you can expect $1,000-$5,000 in additional donations from players and guests. This varies widely based on your cause and audience.

Sample goal for a 72-player scramble:

• Registration (72 × $175): $12,600
• Auction (18 items, average final bid $350): $6,300
• Sponsors: $7,500
• Donations: $2,500
• Total: $28,900
• Estimated expenses: $12,000-$15,000
• Fundraising margin: $13,900-$16,900

Set your goal at the fundraising margin, not total revenue. Your board should know what nets to the cause after expenses.

Price Registration Correctly

The single most common mistake in charity golf tournament planning is underpricing registration. Organizers worry about filling the field and set registration too low, leaving money on the table for every single player.

Golfers attending charity events expect to pay $125-$300 per player. This is not the fee for a public round of golf — it's the fee for a curated event experience that includes the round, carts, food and beverages, auction access, prizes, and the satisfaction of supporting a cause. Players who sign up for charity events are paying for the full experience, not just the golf.

At $125 per player, a 100-player event generates $12,500 in registration. At $175 per player, that's $17,500. At $225 per player, it's $22,500. The difference between a $125 ticket price and a $200 ticket price — if your event delivers an experience worth $200 — is $7,500 in additional revenue from the same number of players.

Price signals quality. An event at $125 per player signals a certain experience. An event at $200 per player signals a better one. If you're delivering a well-organized, memorable event at a quality venue with a strong auction and a professional feel, price it accordingly.

What should influence your price:

• Venue quality (a private club commands more than a public course)
• Included food & beverage (open bar commands more than a hot dog at turn)
• Your cause and audience (corporate audiences typically pay more than community networks)
• Your local market (compare to other charity golf events in your area)

Build a Sponsor Program That Sells Itself

Sponsor revenue is the highest-margin revenue stream in a charity golf tournament. A hole sponsor at $500 costs you a 4x8 sign and recognition in the program. There's no variable cost — the margin on sponsorship is essentially 100%.

Standard tier structure:

• Hole Sponsor ($500): Branded sign on one hole, logo in event program and post-event report
• Cart Sponsor ($1,000): Branded signage on 4-6 carts, PA announcement during awards, logo on all printed materials
• Presenting Sponsor ($5,000): Name in event title, signage throughout course, table at dinner, speaking time during awards, featured placement in post-event report and social media

What sponsors actually get: The most common mistake in sponsor packaging is selling logo placement without selling impact. Corporate sponsors who come back year after year do so because they see tangible value — employee team building at the event, brand visibility in front of a relevant audience, and documentation of what their support accomplished.

Give sponsors what they need to justify the expense internally:

• Attendance demographics (how many people attended, what industries they represent)
• Total funds raised and what the funds support
• Logo placement summary (where their brand appeared and how many people saw it)
• Year-over-year growth if you have it

An AI-generated post-event report that includes sponsor-specific data makes sponsor renewal dramatically easier. When a sponsor's marketing manager can send a one-page summary to their VP showing brand impressions and impact metrics, the renewal conversation starts from yes rather than justify-this-again.

Hole sponsorships are your highest-volume opportunity. An 18-hole course can accommodate 18 hole sponsors at $500 each — $9,000 in sponsorship from hole signs alone. Many events leave 8-12 holes unsold because they don't pursue outreach systematically. Assign each committee member a quota: five sponsor prospects each, with personal follow-up.

Run a Silent Auction That Stays Competitive

A silent auction that stays competitive across all 18 holes generates dramatically more revenue than one that depends on players physically returning to a display table. The mechanism of competition — bid, outbid, counterbid — is what drives final bid amounts up. Paper bid sheets can only create that loop when players are physically present at the table.

Redswing today: guests bid on paper bid sheets and you record each winner. Text-to-bid is not turned on yet. To keep paper bidding competitive, put the bid table where players pass twice (check-in and the turn), announce one closing time, and have a volunteer walk the sheets during the round.

Item categories that generate strong bids:

• Golf experiences (tee times at private or premium courses, lessons with club pros)
• Travel (weekend packages, hotel stays)
• Local restaurant bundles (dinner for two at high-end local restaurants)
• Experiential packages (cooking classes, wine tastings, behind-the-scenes tours)
• Corporate services bundled attractively (car detailing + oil change + interior cleaning as a bundle, for example)

Close the sheets cleanly. Announce the closing time ahead, and at the close have a volunteer draw a line under the last bid on every sheet at the same moment, so nobody adds a bid after time is called.

Item count: 15-25 items is the right range for most charity golf events. More items means more total revenue, as long as each item has been curated for your audience. Don't pad with gift cards and generic items — they dilute the auction and reduce average bids.

Make Scoring Easy for Every Player

No-app scoring removes the most common friction point in charity golf scoring. Requiring players to download an app on tournament day — when they're trying to get their shoes on, find their group, and get to their assigned hole — creates frustration and results in incomplete scoring data.

The best scoring experience for charity golf is a link that opens a mobile-optimized browser page, handed out by QR code, by you, or by text where texting is set up. Players click it from their registration confirmation email, answer one question per hole, and submit. No download. No account creation. No password.

Day-of scoring logistics:

• Send scoring links in the registration confirmation email (so players have them before arriving)
• Brief players on the scoring process during check-in (30 seconds: "Click the link in your registration email, answer one question per hole")
• Have printed QR codes as backup for players who can't find their email
• Monitor the scoring dashboard during the round — if a group hasn't submitted any scores by hole 6, have a volunteer check on them

Groups that skip holes: In a scramble on a tight course, some groups fall behind and skip holes to keep pace. Your scoring setup should accommodate partial submissions. Don't let a group that skipped holes 10 and 11 get blocked from submitting the rest of their card.

Capture Donations at the Right Moment

Donations at charity golf events are often an afterthought — there's a donation box at the registration table and a mention during the awards ceremony. The result is minimal donation revenue because there's no compelling moment that activates the impulse to give.

Ask at the end of the round. The end of the round is a strong moment to ask for a donation. When a player submits their score on the last hole, they're in a positive emotional state — the round is finished, their team did well or had fun, and they feel connected to the cause. A short ask at the awards, with a way to give by check or cash on the spot, captures that impulse. (Redswing's donation prompt on the score screen opens with card payments; it takes no gifts today.)

Peer-to-peer fundraising pages extend your fundraising reach beyond the event itself. (Redswing does not offer golfer fundraising pages today; they are on hold.) Each registered player or team captain gets a personal fundraising page that they can share with their personal networks before the event. Friends and family who aren't attending the golf tournament can donate directly to support their person.

The key thing about donations: 0% fee. If your platform charges a fee on direct donations, you lose a portion of every dollar donated. Make sure you know how your platform handles donation fees — for Redswing, the fee on direct donations is always 0%.

Post-Event: The 48-Hour Window

The 48 hours after your event are the highest-value hours for relationship building. Players are talking about the event. Sponsors are writing recap emails to their teams. Major donors are feeling generous. This is when follow-up matters most.

Within 24 hours:

• Send thank-you emails to all players. Include the final fundraising total. People want to know the number.
• Post a quick social media update with the total raised. Tag sponsors and major donors.
• Confirm that auction settlement is complete. Follow up on any unpaid items.

Within 48 hours:

• Send personalized thank-you letters to sponsors with their specific impact summary.
• Call or email major donors individually (any donation over $500, any auction item winner who spent $1,000 or more).
• Run your post-event report. If your platform generates it automatically, do it now while all data is fresh.

Within 2 weeks:

• Begin sponsor renewal outreach. The window where sponsors most easily say yes to next year is immediately after a well-run event.
• Schedule your committee debrief. Capture what worked and what to change.
• Deliver the board report. Your board or nonprofit leadership should see total raised, breakdown by revenue stream, attendance, and any notable milestones within two weeks of the event.

The events that grow year over year invest in post-event follow-up as seriously as pre-event planning. The players and sponsors who had a great experience want to hear from you — and the sooner you reach them, the stronger next year's event starts.