A suggested plan. Move the weeks to suit your event; the order matters more than the dates.
As early as you can (8 weeks or more before)
- Create the event and publish it. See Create your first event.
- Pick your course from the course list in Event settings, so card payments can be turned on. See Find and link your course.
- Ask for card payments on Get paid and connect your Square account (an Admin does this). See Connect your Square account.
- Send the text messaging form in Settings: carrier approval takes time. See Set up text messaging.
- Invite your committee on Team. See Invite a committee member.
6 to 4 weeks before
- Add sponsor packages and share your sponsor page. See Create a sponsor package.
- Brand your event page on Event page. See Brand your event page.
- Share your link and QR code. Record checks and cash as they come in with Mark paid.
- List auction items and plan contests and stations.
2 weeks before
- Chase unpaid sign-ups from Get paid (payments you are waiting on).
- Collect sponsor logos and decide hole signs.
- Check the field: team sizes, the waitlist, walk-ups you expect.
The week of the event
- Make your groups on Pairings. See Make your pairings.
- Do a practice run: open one group's scoring link on your phone. See Do a practice run.
- Print tee sheets, cart signs, scorecards, group QR codes and bid sheets. See What to print and bring.
The day before and the morning of
Event day
- Check-in, scoring links, the leaderboard on a TV. See Check golfers in and Put the leaderboard on a TV.
The week after
- Record any last payments and auction winners, send tax letters, thank everyone, make your report. See The after-event checklist.